Job Description
Qualifications RECORDS SPECIALIST This recruitment is open for two (2) weeks.Last day to apply will be Friday, February 20, 2026.Pay Grade:107 Hourly Salary Range:$24.33 - $35.87 The successful candidate's placement in the salary range will depend upon previous experience in a similar role and internal equity.The placement shall not exceed the midpoint of the salary range, which is $30.09 per hour.The City of Tempe offers a comprehensive benefits package including:13 Paid Holidays, 1 Personal Day Vacation Accrual; starts at 9.33 hours/month.Higher monthly vacation accrual rates may be available with prior ASRS service.Sick Leave Accrual; 8 hours/month Medical, Dental and Vision Benefits Wellness Program Discount on health premiums Medical Reimbursement Program; $61.16/month Tuition Reimbursement; $6,500/year Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12% which includes a Long-Term Disability benefit Supplemental Retirement Plans through Nationwide; 457, 401K, and Employer contribution Position is eligible for up to 24 hours of floating holiday leave To view the employee benefit summary, please visit:Employee Benefit Summary Department / Division:Police Department / Records Job Type:Full-Time Regular This position is classified as safety sensitive.Schedule:This classification works shifts including nights, weekends, and holidays.Job Number:RC # 902415 DESCRIPTION / ESSENTIAL FUNCTIONS The purpose of this position is to process and maintain records and documentation for the Police department in compliance with applicable policies and regulations.Responds to records requests from the officers, City staff, and members of the public.Reviews, scans, and files paperwork in applicable departmental and national police databases, transcribes police reports using records management system, assists officers with various database entries and confirms warrants for wanted subjects.Duties include, but are not limited to the following:Files, scans, and records documents into the Records Management System.Manages high priority phone calls from police officers.Records messages from internal and external stakeholders.Transcribes all police reports using the Records Management System.Processes all public records requests for police and law enforcement reports including requests received from the media.Assists Detention Officers with warrants required for detainees undergoing the booking process.Helps complete high priority officer requests, including confirming arrest warrants, stolen vehicles, and external requests from other law enforcement agencies.Ensures records are available for Officer's reference 24/7.May perform responsibilities of a similar nature and level as assigned.REQUIREMENTS Experience:2 years of experience in records management, clerical, administrative, or related experience.Years of experience are based upon a full-time work schedule (2,080 hours per year).The sum of an applicant's full-time and/or part-time qualifying work experience must meet or exceed the stated minimum qualification.Education will not substitute for the required work experience; however, related unpaid and/or volunteer work experience may be used as qualifying work experience.Education:High school diploma, GED or equivalency.Professional Licensure and or Certifications:Possession of, or required to obtain within one (1) week of hire, a Terminal Operator Certification awarded by Arizona Department of Public Safety, Arizona Criminal Justice Information System Division.ADDITIONAL Applicants considered for this job classification must pass the following:Post offer/pre-employment drug and alcohol screen.Police background check For a complete list of City of Tempe job descriptions go to:https://www.tempe.gov/government/human-resources/careers/job-descriptions This position is FLSA Non- Exempt which means employees are eligible for overtime compensation and/or compensatory time.Employees in this position are represented by the United Arizona Employees Association (UAEA).EQUAL EMPLOYMENT OPPORTUNITY:The City of Tempe is an Equal Opportunity / Reasonable Accommodation employer.The City does not discriminate on the basis of race, color, gender identity, sexual orientation, religion, national origin, familial status, age, disability, and United States military veteran status.Pursuant to the Americans with Disabilities Act, the City will make a reasonable accommodation(s) during the recruitment & selection process.Persons with a disability may request a reasonable accommodation by contacting Human Resources at 480-350-8276.Requests should be made as early as possible to allow time to arrange the accommodation..