Job Description
SUMMARY The Administrative Coordinator works under the supervision of the Parks and Recreation Director. This position is responsible for a wide variety of administrative tasks that ensure the smooth and efficient operation of the department. This role involves managing daily deposits, purchasing, order management, and maintaining Recreation Center memberships. The coordinator also oversees front desk staff, membership audits, monitor social media and the department’s website, and supports HR functions, including compiling applications and issuing keys, badges, and passcodes. ESSENTIAL FUNCTIONS Oversee daily financial deposits, maintaining accurate record of all transactions. Oversee purchasing and inventory management. Ensure timely and cost-effective procurement of supplies and equipment within the budget. Maintain organized and up-to-date filing systems and ensure all records are easily accessible and securely stored. Conduct regular audits of memberships to ensure accuracy and compliance, address discrepancies and resolve issues when needed. Engage with the community and respond to inquiries and feedback. Monitor the department’s website with current information, ensure the website is user-friendly and visually appealing. Compile and organize job applications, assist with the hiring process, including scheduling interviews and communicating with candidates. Issue and track keys, badges, and passcodes for employees and authorized personnel. Ensure security protocols are followed. Occasional evening or weekend work may be required. Support front desk attendants. Assist with scheduling and coordination of parties, events, and tournaments for the Parks and Recreation Department. Assist with employee work schedules. Other duties as assigned by Recreation Department Director. NON- ESSENTIAL FUNCTIONS Performs related work as required. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES Previous administration experience, preferably in a similar role. Proficiency in Microsoft Office Suite. Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to maintain confidentiality and handle sensitive information. EDUCATION, TRAINING AND EXPERIENCE QUALIFICATIONS High School diploma or GED required. Experience in cashiering, clerical work and data entry required. Experience in customer service required. Any combination of experience and training that provides the required knowledge, skills and abilities. Physical Requirements - Physical demand requirements are at levels for those of sedentary work. Must be able to lift and/or carry weights of five to ten pounds and occasionally up to forty pounds; occasional bending, kneeling, stooping and reaching above shoulder level; manual dexterity in the use of fingers, limbs or body to operate office equipment; may involve extended periods of sitting at a keyboard. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Sensory Requirements - Tasks require visual perception and discrimination including color and depth. Tasks require perception and discrimination of sound.