Job Description
Summary The Research Coordinator III (RCIII) is responsible for independently managing and coordinating study operations for the Social Needs Assistance for Hospitalized Kids (SNAK) Trial, a large‑scale, multi‑site, PCORI‑funded randomized controlled trial evaluating strategies to connect families of hospitalized children to community‑based social resources. This role oversees high‑volume participant enrollment (targeting approximately 400 participants annually), implementation of randomized study interventions, longitudinal follow‑up, and qualitative data collection. The RCIII serves as the primary site‑level operational lead, acting as a central liaison between Principal Investigators, inpatient clinical teams, community organizations, and the UCSF coordinating center. The position requires advanced knowledge of human subjects research, GCP‑aligned consenting practices, and the ability to operate with minimal supervision while ensuring protocol fidelity, data integrity, and timely study execution. This Research Coordinator III position leads day‑to‑day operations for a PCORI‑funded, multi‑site randomized controlled trial in a pediatric inpatient setting. The role is responsible for high‑volume participant enrollment, coordination of longitudinal follow‑up, implementation of complex study interventions, and serving as the primary site‑level point of contact for investigators, community partners, and the coordinating center. This role may occasionally require evening or weekend availability to support participants’ varying work hours. The position is based at Texas Children’s Hospital – West Campus (18200 Katy Freeway, Houston, TX 77094), and includes free parking. Job Duties Study Operations & Leadership (15%) Independently manages day‑to‑day operations for the SNAK Trial at the site level. Oversees implementation of study workflows across inpatient units, discharge planning teams, and research staff. Participates in study start‑up activities, protocol implementation, and amendment planning. Serves as a subject‑matter resource for study procedures, protocol interpretation, and regulatory compliance. Provides training, mentorship, and functional guidance to junior research coordinators or support staff as assigned. Screening, Recruitment and Enrollment (25%) Leads participant recruitment efforts within inpatient pediatric settings to meet aggressive annual enrollment targets. Screens caregivers and patients for eligibility using complex protocol‑defined inclusion and exclusion criteria. Conducts and oversees informed consent using IRB‑approved materials and GCP‑aligned practices. Independently performs and documents participant randomization. Monitors enrollment trends, attrition, and follow‑up completion, and escalates risks to leadership as needed. Study Implementation & Participant Navigation (25%) Oversees and directly implements study interventions based on randomization arm: Passive Referral Arm - Directs use of findhelp.com to generate tailored community resource lists. Ensures standardized education is provided regarding independent resource navigation. Active Assistance (Navigator) Arm- Functions as a navigator for families needing hands‑on support. Assists with resource selection, application completion, appointment scheduling, and barrier resolution. Conducts structured follow‑ups every two weeks for up to three months post‑discharge. Ensures consistency, fidelity, and documentation of intervention delivery across participants. Data Management, Analysis & Reporting (15%) Oversees collection and entry of quantitative and qualitative study data into electronic data capture systems. Ensures completeness, accuracy, and timeliness of case report forms and source documentation. Reviews data for quality assurance, protocol adherence, and audit readiness. Generates enrollment, follow‑up, and operational reports for investigators, CRA leadership, and the coordinating center. Coordinates responses to data queries and monitoring findings. Qualitative Interviews & Stakeholder Engagement (10%) Leads coordination and execution of semi‑structured interviews with: Approximately 60 caregiver participants Approximately 60 community organization staff members Oversees interview scheduling, consent, documentation, and secure data handling. Serves as a primary point of contact for community‑based organizations participating in the study. Documentation & Communication (10%) Serves as the primary site‑level liaison between Principal Investigators, inpatient clinical teams, community partners, an