Job Description
Description Job Title: School Health and Office Assistant (SHOA) for AXIS International Academy Elementary and Preschool Start Date: July 2026 Employment Status: Full-time Exempt Compensatio n: $15-25 per hour Supervisor: Director of Operations Period: 190 calendar (20-30 hours summer work in addition) Application Deadline: Open until filled About Us: AXIS International Academy is a tuition-free, language immersion elementary charter school located in central Fort Collins at 2700 S. Lemay Ave. In addition to learning English Language Arts and Math in English, our students also learn a second language (French, Mandarin Chinese, or Spanish) as part of their school day. The mission of AXIS International Academy is to empower learners to be thriving citizens of character in their local and global communities by instilling four educational priorities: A cademic excellence through Core Knowledge and Singapore Math, X Cross-cultural and global competence, I mmersion in world languages, and S ocial-emotional and cognitive skills development. Position Summary The SHOA plays a critical role in ensuring smooth daily operations at AXIS by managing health services, tracking attendance, assisting with front office support, and leading the coordination of AXIS’s after-school enrichment program, AXIS Enrich. Working side-by-side with the Office Manager and under nurse delegation, this position requires a high level of professionalism, warmth, flexibility, and attention to detail. Key Responsibilities Health Office Duties (under delegation of contracted School Nurse) Administer first aid and daily care to students; maintain a well-stocked, organized health office Manage medication storage and administration per policy Monitor immunization compliance and manage health documentation in accordance with state regulations Implement student healthcare and emergency plans under nurse delegation Conduct vision and hearing screenings; maintain accurate logs and referrals Coordinate and execute required annual health inspections for school, preschool, and kitchen licenses Communicate with families regarding student health concerns Accompany students to medical facilities when necessary Maintain confidentiality and uphold all school health laws and policies Health and Student Support In collaboration with the school nurse and under appropriate delegation per Colorado law Serve as the on-site lead for implementing student healthcare plans, including medical 504 plans, IEP-related health services, emergency care plans, and individualized healthcare plans (IHPs) Provide daily care and first aid to students; administer medications and medical procedures according to established policies and delegation guidelines Monitor and document student health needs, including chronic conditions and functional mobility supports, ensuring accommodations are followed throughout the school day Maintain and update student health records in compliance with HIPAA and FERPA; uphold confidentiality at all times Monitor immunization compliance and manage infection control procedures Plan and coordinate annual vision and hearing screenings, including scheduling, staffing, data collection, and follow-up with families Participate in student support meetings as needed; provide relevant documentation and input for 504, IEP, and health eligibility determinations Communicate with families regarding student health concerns in a professional, compassionate, and timely manner Refer families to community health resources as appropriate Accompany students to medical facilities when needed Keep the health office well-stocked, organized, and compliant with safety procedures Front Office & Registrar Support Back up the incoming phone calls throughout the day as needed; cover the front desk when needed for that staff member's lunch break. Maintain positive relationships with students and families Track daily attendance; contact families regarding unverified absences and maintain documentation for tardies, early dismissals, and truancy follow-up Support school-wide events, scheduling, and volunteer coordination Manage enrollment documentation and records, ensuring all required forms are submitted and up to date, including immunization r