School Office Assistant

Job Overview We are seeking a proactive and organized School Office Assistant to join our dynamic educational team. In this vital role, you will serve as the first point of contact for students, parents, staff, and visitors, ensuring smooth daily operations within the school office. Your energetic approach and exceptional organizational skills will help create a welcoming environment while managing administrative tasks efficiently. This paid position offers an exciting opportunity to contribute to a positive school community and support the educational mission through excellent office management and customer service. Duties Greet visitors, students, and staff with professionalism and enthusiasm at the front desk, providing friendly customer support and assistance. Manage multi-line phone systems, answer inquiries promptly, and direct calls accurately using proper phone etiquette. Passion working with children. Fill in the classrooms if needed. Handle data entry, filing, and record-keeping tasks using computer literacy skills in Microsoft Office, Google Workspace, and QuickBooks for bookkeeping purposes. Maintain organized files, update student records, and ensure confidentiality of sensitive information. Assist with calendar management and schedule appointments or meetings for school administrators. Support office management activities including supply inventory control, photocopying, proofreading documents, and general clerical duties. Coordinate communication with parents and staff via email or phone to facilitate effective information flow. Provide administrative support for school events or special projects as needed. Qualifications Proven office experience with strong clerical skills in a fast-paced environment. Excellent computer skills including proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar) social media. Strong organizational skills with keen attention to detail and accuracy in data entry and proofreading. Bilingual abilities are highly desirable to assist diverse school communities effectively. Experience managing multi-line phone systems and demonstrating excellent phone etiquette. Ability to handle multiple tasks efficiently while maintaining professionalism under pressure. Prior experience in office management or administrative roles within educational settings is a plus. Personal assistant or calendar management experience will be considered an asset. Join us as a School Office Assistant where your enthusiasm, organizational prowess, and dedication will help foster a supportive learning environment! Pay: $14.00 - $16.00 per hour Work Location: In person