Secretary/Career Center

JOB STATUS OPEN POSTING DATE 05/08/2026 CLOSING DATE 05/21/2026 04:00 PM POSTING NUMBER 053477 LOCATION Grand Oaks High School - 016 POSITION TITLE Secretary/Career Center JOB DESCRIPTION Ensure efficient operation of school counseling office and provide clerical services for counseling center staff. DUTIES and RESPONSIBILITIES Prepare written correspondence forms, schedules, or reports using typewriter or personal computer. Prepare meeting agendas, graduation lists, and campus communication as requested using typewriter or personal computer. Maintain a log of visitors to the office. Schedule meetings and appointments for counselor(s). Assist students, teachers, and parents as needed. Receive incoming calls, take reliable messages, and route to appropriate staff. Maintain physical and computerized files and records including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication. Sort, distribute, or deliver mail and other documents. Maintains confidentiality. Regular attendance. Other duties as assigned. EXPERIENCE One year experience in clerical role QUALIFICATIONS: Education/Certification: High School Diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets, databases and word processing documents Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities Basic math skills Effective communication and interpersonal skills CONTACT INFORMATION: Mental Demands/ Physical Demands/Environmental Factors: Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours ; occasional districtwide travel Mental Demands: Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; work with frequent interruptions; maintain emotional control under stress APPLY TO Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Principals have requested no telephone calls, please. GROUP / GRADE 9-12 SALARY Pay Grade: AS - 3 - Minimum hourly rate - $16.00