Job Description
7.5 hrs/day - .94 FTE 217 Work Day Calendar TITLE : Secretary I — Counseling Office REPORTS TO: Building Administrator START DATE: August 3, 2026 PURPOSE To perform a variety of secretarial/clerical support duties according to standard procedures including computer input and retrieval of student records, schedules, attendance, enrollment and behavior records; prepare correspondence using a standard format; make a variety of decisions within a framework of established procedures; act as receptionist and efficiently handle a multi-line telephone system; have considerable public contact as main contact person, receive, screen, and answer inquiries from students, staff, and the general public; route calls, give directions and respond to requests for information; demonstrate the ability to be detailed oriented and to multi-task and collaborate with co-workers. SUPERVISION RECEIVED AND EXERCISED Receives supervision from Administrator and may receive guidance and direction from Administrative Assistant. Exercises no supervision. QUALIFICATIONS To perform successfully in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A minimum of a high school diploma or equivalent Ability to communicate effectively, both orally and in writing, demonstrating accurate English mechanics usage. Ability to understand and follow verbal and written communication Knowledge of office procedures and practices Ability to learn specific programs, new technology and skills necessary to perform the requirements of the position efficiently Ability to consistently demonstrate strong organizational skills, readily adapting to changing priorities in a fast-paced environment Ability to coordinate a variety of data and information Ability to maintain effective, positive, professional relationships with students, parents, fellow employees and the general public Ability to exercise confidentiality, diplomacy, and independent judgment Ability to remain courteous, friendly, and professional at all times ESSENTIAL RESPONSIBILITIES Not all tasks mentioned represent each position but are meant to be representative of a variety of job descriptions within this classification. Duties will vary depending on the assignment of the administrator or school/department this employee is assigned to Independently perform varied simple to complex secretarial and clerical tasks on a regular, routine nature in accordance with established methods, practices and systems with limited supervision Serve as a receptionist, greeting students, parents, public, and staff in a positive way Support monitoring of student attendance and grade data for extracurricular eligibility Receive calls responding to general information and relaying messages Respond appropriately in emergency and crisis situations, sometimes being responsible for staff notification of emergencies, the monitoring of emergency evacuations, and lock-in/lock-out procedures Make independent decisions within established guidelines and reporting structure Work in conditions which involve frequent interruptions while effectively attending to people and tasks Communicate sensitive information to staff, students, parents and community members, respecting the confidentiality of administration, staff, students, and organizations of the community Maintain student records through the use of the computer system, including but not limited to grades, credits if applicable, transcripts if applicable, schedules, enrollment information, basic student information, withdrawal information and dropout data if applicable Create and print reports retrieving data from the computer system Prioritize multiple tasks from a variety of sources, ensuring timely completion Use data entry to manage student information Maintain immunization records and submit to county. Monitor exclusion date Ability to create and maintain parent/student database Maintain cumulative files, copy and complete request for records for incoming and outgoing students May monitor student immunizations and uphold immunization laws Know and apply first-aid procedures, including proper methods of dispensing medications Support counselors in their job duties Assist in updating the counseling website This job description is not intended t