Job Description
The City is seeking an experienced accounting professional to support annual audit preparation and ongoing financial reporting. This position works under the direct supervision of the Finance Manager. The ideal candidate brings strong technical accounting knowledge (GAAP), advanced Excel skills, and a proven track record preparing PBC (Prepared by Client) lists and audit schedules for external auditors. Key Responsibilities Support annual audit preparation and collaborate with external auditors. Compile, evaluate, and interpret financial data for the Annual Comprehensive Financial Report (ACFR) in alignment with GAAP. Prepare financial statements and annualized program activity schedules for program and ACFR reporting. Review and support updates to accounting systems and procedures. Analyze and approve accounting adjustments ensuring accuracy, propriety, and complete supporting documentation. Prepare schedules and documentation used in audited financial statements. Qualifications Strong understanding of GAAP and financial reporting standards. Advanced proficiency in Microsoft Excel, including complex spreadsheets, formulas, and data analysis. Prior experience preparing PBC lists and supporting external audits. Demonstrated ability to compile detailed financial schedules for audited financials. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Representative Duties The representative duties listed include essential and marginal functions that vary by position. Compiles complex information; maintains and updates system files; prepares required reports and statistical data, and assist with analysis and preparation of information required for audits, budgets, and State and Federal reporting. Document and track fixed assets and capitol improvements; prepare spreadsheets, statistical information and mandated reports; work with State and Federal agencies on cost recovery issues. Recommends accounting procedures and computer enhancements; coordinates and participates in annual audits by governmental and private auditors; prepares annual reports for financial transactions; assists in budget process. Interprets policies, rules, regulations, legislation, and local ordinances relating to accounting issues. May provide functional supervision and train clerical employees; provides leadership and direction to promote and ascertain the goals of the department. Assembles, sorts, tabulates, codes, and files fiscal an statistical data; makes arithmetical calculations; performs computer data entry or maintains manual records to post; adjust, and balance accounts; allocates funds to correct accounts according to established procedures; balances and reconciles accounts. Collects and accounts for money; issue vouchers and receipts; manages petty cash, operates a cash register, and prepares deposits as assigned. Prepares and otherwise processes various bills and invoices; prepares entries, tabulations, standard forms, and routine documents according to specific instructions; maintains related files. Organizes payroll functions for the City; compiles, audits, and enters payroll timesheet information; reviews and reconciles payroll registers and reports; prepares monthly tax deposits and related reports; maintains all payroll records and general ledger payroll accounts; analyzes and prepares journal entries to adjust and correct payroll transactions; implements salary and benefit provisions of labor contracts and management compensation plans. Performs other special projects as assigned. Qualifications/Education/Experience KNOWLEDGE AND ABILITIES: Extensive knowledge of methods, principles, and procedures of general and municipal accounting; federal and state accounting requirements, reporting procedures and accounting; general principles of budget accounting, and auditing in an electronic data processing environment. Familiar with contractual rules, regulations, and procedures. MINIMUM QUALIFICATIONS Graduation from high school, including or supplemented by a course in bookkeeping or accounting and five (5) years of experience in financial record keeping. Three (3) of those years performing complex accounting duties. Must be able to pass a pre-employment physical examination. SKILLS Analyze and evaluate general ledger account balances; communicate effectively orally and in writing; perform numerical calculations with speed and accuracy; maintain effective relationships with City staff, department heads, and the business community; deal patiently and tactfully with the public; perform detailed, accurate work and meet deadlines; use and originate computer generated reports; utilize personal computer sprea