Job Description
Now Brewing – senior administrative assistant, Sourcing #tobeapartner From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others. We’re looking for a self-driven and versatile Senior Administrative Assistant to join the Starbucks Supply Chain Operations team. They will provide dedicated administrative support to the vp of Indirect Sourcing and the vp of Global Sourcing & Supplier Relations and provide support to the directors on the teams. This person will effectively manage leaders’ calendars with attention to accuracy, detail, and allocation of time and resources. They will handle confidential and non-routine information, exercise independent judgment and discretion in making decisions and carry out activities following general guidelines. They must possess the ability to perform a high volume of tasks with limited direction, independently solve problems and take on projects to improve processes. They will support building a sense of community among the teams and help facilitate a joyful and engaging work environment. The role will promote productivity and support execution of leaders and team goals and objectives, organize team meetings and events, support travel plans, and expense reports. They will also partner closely with the global supply chain executive assistant and the broader team to help drive the rhythm of the business by aligning calendars, sharing best practices, and cascading communications. In addition to the responsibilities above, as a Senior Administrative Assistant, you will… Develop an understanding of Starbucks systems and culture, the business model and team structure to enable support to their leaders and teams, as well as direct requests appropriately. Build trust with the executive and team. Leverage strategic and big-picture thinking to predict needs and eliminate obstacles. Collaborate with the sr. executive assistant for Global Supply Chain to ensure smooth operation of the team and rhythm of the supply chain business. Partner with other assistants across Global Supply Chain and the enterprise to ensure seamless leadership support and enterprise alignment Exercise consistent sound judgement when managing confidential and sensitive information including executive email, leader and enterprise communications, materials, and conversations, all while understanding what information can be shared, when, how, and with whom. Proactively and strategically manage complex calendars to drive efficiency and manage information flow by filtering distractions to enhance the executive’s productivity and focus Lead and organize highly complex activities including team and department events, conferences, and cross-functional meetings Take end-to-end ownership of projects and deliverables appropriate to achieve expected results Provide insight into team engagement and morale, lead team activities and provide teambuilding recommendations to your leader Create and share best practices with the support team to promote operational efficiencies across the department. Coach and manage collaboration within the support team Be willing and able to support multiple executives backing up other admins as well as the executive assistant during times of need Be adept at leveraging existing and new tools, resources, and programs to achieve operational excellence for yourself and others We’d Love To Hear From People With Adaptability - comfortable in adapting and demonstrates flexibility in responding to change. Collaboration – a team player that exhibits professionalism and grace under pressure. Communication - able to communicate clearly and concisely, both verbal and written. Customer Service - has a positive and can-do attitude with the desire to take on additional responsibilities, consistently delivers high quality customer service to both internal and external stakeholders. Organization - strong organizational skills and high level of integrity and discretion in handling confidential and sensitive information with superior attention to detail. Technology - proficient with Microsoft Office 365 and virtual tools, Excel, and advanced PowerPoint skills. Time Management - able to balance multiple priorities and projects in a fast-paced environment. Progressive administrative experience and/or Starbucks store experience (5+ years). Experience managing calendars and email on MS Outlook (5+ years) Project or event management (5+ years) Fast-paced environment (5+ years)