Job Description
Job Description The Sr Paralegal, Corporate and Securities provides high-level support to the Deputy General Counsel and Deputy Corporate Secretary in managing the company's corporate governance framework, board operations, and entity management. This role serves as a key operational resource within the legal department, responsible for ensuring the smooth functioning of board and committee processes, maintaining corporate records, supporting securities and regulatory filings, and coordinating cross-functional governance activities. The Senior Paralegal works with significant autonomy and exercises sound judgment on matters requiring attention to detail, discretion, and an understanding of corporate law and governance best practices. Key Responsibilities Board and Committee Support Coordinate all logistics for meetings of the Board of Directors and its committees, including scheduling, preparing and distributing agendas, board books, and supporting materials in the board portal Attend board and committee meetings, draft minutes, and manage the review and approval process through final execution Prepare and maintain board and committee resolutions, written consents, and unanimous written consents Track and follow up on action items arising from board and committee meetings Maintain the annual board and committee calendar, ensuring alignment with governance guidelines and regulatory deadlines Entity Management and Corporate Governance Compliance Maintain the company's entity management database, including all subsidiaries, joint ventures, and affiliated entities Prepare and file annual reports, certificates of good standing, and other state and foreign qualification filings across all jurisdictions Monitor and ensure compliance with organizational documents, bylaws, operating agreements, and governance policies Coordinate officer and director appointments, resignations, and related filings Support periodic reviews and updates of governance documents, committee charters, and corporate policies Securities Filings and Regulatory Compliance Assist with the preparation and filing of SEC reports and forms, including proxy statements, Section 16 filings (Forms 3, 4, and 5), 8-Ks, and other periodic filings as needed Coordinate with outside counsel, transfer agents, and filing agents on securities compliance matters Monitor filing deadlines and maintain a regulatory compliance calendar Support insider trading compliance, including administration of trading windows, pre-clearance procedures, and Rule 10b5-1 plans Assist with stock plan administration and equity-related recordkeeping as needed Contract Management and Execution Support Manage contract execution workflows, including routing documents for signature, coordinating notarization, and ensuring proper authority and delegation Maintain signature authority matrices and ensure compliance with approval thresholds Support the legal team in organizing, tracking, and retrieving executed agreements Assist with due diligence document production and contract review in connection with transactions or audits Corporate Records Maintenance Serve as the custodian of corporate records, including minute books, organizational documents, and governance files Maintain and organize the legal department's document management systems and shared repositories Ensure records retention and destruction practices align with company policy and legal hold requirements Manage the corporate seal and oversee apostille and legalization processes for domestic and international filings Stakeholder Communication and Coordination Act as a liaison between the legal department and internal business partners, including Finance, HR, Investor Relations, and executive leadership Coordinate with outside counsel, registered agents, and service providers on governance and compliance matters Respond to routine internal and external inquiries regarding corporate structure, officer lists, good standing certificates, and organizational documents Support the preparation of materials for annual stockholder meetings and related communications Special Projects and Transaction Support Provide paralegal support for mergers, acquisitions, divestitures, reorganizations, and other corporate transactions, including entity formation and dissolution Assist with integration activities, post-closing filings, and organizational restructurings Support special governance initiatives, process improvement projects, and technolog