Job Description
Senior Paralegal – Corporate Department: Legal Reports To: VP, Legal, Corporate, Governance & Securities Location: This role is based in our NYC office with a hybrid work schedule (e.g., 3 days in-office, 2 remote), subject to team needs. Type: Full-time About The Wella Company Together, WE enable individuals to look, feel, and be their true selves. Wella Company is one of the world’s leading beauty companies, comprised of a family of iconic brands such as Wella, Clairol, OPI, Nioxin and ghd. With 6,000 employees globally, presence in over 100 countries, Wella Company and its brands enable consumers to look, feel, and be their true selves. As innovators in the hair and nail industry, Wella Company empowers its people to delight consumers, inspire beauty professionals, engage communities, and deliver sustainable growth to its stakeholders. For additional information about the Wella Company please visit www.wellacompany.com . Position Summary: We are seeking a highly skilled and experienced Senior Corporate Paralegal to join our Legal Team. This individual will play a key role in supporting the Legal Corporate team on matters related to corporate governance, subsidiary management, board administration, and corporate transactional matters on a global level. The ideal candidate will have a strong background in U.S. corporate law and exposure to international entities and governance, experience reviewing form contracts, excellent organizational skills, and the ability to work independently in a fast-paced environment. This is a high-impact role for a seasoned paralegal who thrives in a dynamic legal environment and is eager to contribute to both strategic corporate initiatives and day-to-day legal operations. Key Responsibilities: Corporate: Support the Corporate Team in preparation and maintenance of corporate records, including minutes, resolutions, and consents for the board of directors in an international portfolio of subsidiaries Assist with the planning, coordination, and execution of board meetings for international subsidiary entities, meeting logistics, and distribution of meeting materials Maintain global subsidiary corporate governance calendars (i.e., annual/quarterly as applicable) and ensure timely filings and compliance with applicable legal and regulatory requirements Support legal entity/subsidiary management and compliance, including formation, dissolution, and ongoing maintenance of domestic and international entities Organize corporate documents such as bylaws, charters, and corporate policies Maintain and update entity management systems (e.g., CSC and SharePoint) Coordinate with local teams (legal, finance, compliance) and external counsel as needed Support on due diligence projects internally and on diligence portals Assist with notarizations and coordinate with directors and officers regarding appointments and removals Support know-your-customer (KYC) requests Document Execution and Coordination – collecting signatures for corporate documents and compiling those documents Legal Entity Support: Handle requests for legal entity corporate documents Monitor changes in governance laws, regulations and filing requirements, and assist with policy updates and implementation Qualifications: Bachelor’s degree required; paralegal certificate from an ABA-approved program preferred Minimum 10+ years of experience as a paralegal, with significant experience in corporate governance, subsidiary and entity management Proficiency in corporate governance software/tools (CSC) and Microsoft Office Suite and SharePoint In-depth experience working on company due diligence projects internally and on external diligence portals Contract review and contract management experience in a global corporation Experience with contract drafting and management Exceptional organizational, communication, and analytical skills Strong attention to detail and ability to manage multiple priorities effectively in a fast-paced environment Ability to maintain confidentiality and exercise sound judgment Strong initiative and self-starter; ability to assimilate quickly, ask the right questions Ability to work in a complex and matrixed structure, partnering with stakeholders across businesses and functions Preferred Qualifications: Experience working in or with highly regulated industries (e.g., beauty, retail, consumer and financial industries a big plus) Public company experience a big