Job Description
JOB A successful candidate will play an active role in the City of College Park’s existing operational success. The purpose of the position is to support the Planner, Engineer, GIS Coordinator, ES and PC Inspector, Analysts, and Unit Managers positions. EXAMPLE OF DUTIES Independent judgment is required to identify, select, and apply the most appropriate of available guidelines and procedures, as well as interpret precedents. This position is responsible for serving as a project manager tasked with development, oversight, and/or leading multiple projects (independently or with a team); regulatory policy analysis; and policy implementation. The Special Projects Coordinator will perform complex technical, administrative, and professional work (e.g., data gathering/analysis, community engagement events, website updates, intergovernmental coordination, regulatory assessments/updates, and other duties as assigned) related to the Department’s community work program; Development Services Division priorities (i.e., land development, permitting, and building services); and coordinated activities with elected officials.Manage, direct, and evaluate assigned staff.Develops and oversees employee work schedules to ensure adequate coverage and control.Approves/processes employee concerns and problems, and counsels or disciplines as appropriateAssists with or completes employee performance appraisals.Consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate.Coordinate or manage assigned projects, programs, and activities; recommend, plan, administer, and evaluate policies, procedures, processes, systems, standards, and service offerings; and ensure projects are in compliance with priorities, goals, objectives, plans, specifications, agreements, contracts, policies, codes, ordinances, and regulations.Provides information and technical assistance to the project team, city staff, contractors, vendors, and other stakeholders.Serves as liaison between department head and department staff, team members, other departments, and outside agencies regarding projects and activities; represents department at meetings to provide department perspective in the absence of the department head; advises department and team of potential problems; and develops solutions and makes recommendations to address issues and problems.Monitor budgets of assigned projects; coordinate with assigned department in planning and cost estimating; prepare cost estimates for budget planning; provide justifications for requests; monitor and control expenditures for approved projects; track expenditures and pay requests; process purchase orders and invoices; and maintain related documentation.Issues and processes permit applications; maintain computerized files on permits and tracking of status; draft correspondences, including letters, memoranda, reports, and other documents from brief notes or written/verbal instructions.Coordinates reviews with departments such as Fire Marshal, Zoning, and Water/Sewer.Prepares written communications, presentations, charts, graphs, and technical reports using a variety of software applications.May operate a City vehicle in the performance of duties and/or attend training programs.Coordinates and manages departmental correspondence.Receives inquiries and complaints from the public; coordinates with others as necessary to obtain the required information; may compose appropriate written responses.Conducts training; writes and/or revises standard operating procedures and manuals; coordinates requests for information from the public, media, city staff, and elected officials; helps a variety of internal and external customers with information discrepancies, complaints, and other related information; and prepares and delivers reports, white papers, and presentations.Coordinates activities to ensure the timely submission of documents or information that may be required of staff personnel to complete a major project.Types drafts and completes documents of a variety of materials from written or verbal instructions.Reviews land development, building, preliminary plat, and final plat applications for completeness and accuracy.Answers inquiries via phone, email, and in-person regarding procedures, fees, and permit status.Performs other related duties as assigned.The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position. SUPPLEMENTAL INFORMATION Bachelor’s degree in business administration, Public Administration, or a related field.Five (5) years of experience in project or program management; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this classification.Three (3) years of progressively re