Sheriff's Executive Administrative Assistant III

The Job This recruitment is only open to current San Bernardino County, San Bernardino County Fire Protection District, or Special Districts employees who hold a regular, contract, extra-help, recurrent, Public Service Employee, Work Experience Program (WEX), or intern position. Your County employment must be clearly listed in the work experience section of your application. Former extra-help, recurrent, Public Service Employee, Work Experience Program (WEX), or interns are eligible to apply up to six (6) months from the end of their assignment. The Sheriff's Department is recruiting for Sheriff's Executive Administrative Assistants III* ,to perform a variety of administrative and secretarial tasks in support of Sheriff's Executive staff (e.g., Undersheriff, Assistant Sheriff, Deputy Chief). Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Carries out special assignments as directed by the Office of the Sheriff, including coordinating special programs and events, and preparing talking points. Composes written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Serves as liaison between executive/supervisors, officials and the public in situations requiring tact and judgment. Screens mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent executive/supervisors at meetings. Keeps executive/supervisors calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Official job title: Executive Administrative Assistant III. For more detailed information, view the Executive Administrative Assistant III job description. Note: Applications are also being accepted for Executive Administrative Assistant II, which requires a separate application. Refer to the job bulletin for minimum requirements and apply as appropriate. EXCELLENT BENEFITS To review job- specific benefits, refer to: Summary of Benefits Memorandum of Understanding (MOU) The County also offers an alternative Modified Benefits Option (MBO) that provides a wage differential. CONDITIONS OF EMPLOYMENT Background: Prior to appointment, applicants will be fingerprinted and must pass an extensive background investigation, including a polygraph examination. Applicants must not have been convicted of a felony. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Travel: Travel throughout the County may be required and employees will be required to make provisions for such transportation. Minimum Requirements Experience: Four (4) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study