Job Description
Norfolk Public SchoolsNorfolk, MassachusetteVacancy #13Job Title: Special Education Administrative Assistant (Prek-6 District Wide)FTE: 40 Hours/WeekJob Summary: Norfolk Public Schools is seeking a highly organized, detail-oriented, and collaborative individual to serve as our Special Education Administrative Assistant for PreK6 programs district-wide. This position supports the Director of Student Services and plays a key role in ensuring compliance with state and federal special education requirements while providing excellent service to students, families, and staff The successful candidate will thrive in a fast-paced environment, manage multiple priorities and timelines, maintain confidentiality, and support the districts commitment to meeting the needs of all learners.Qualifications: Associates degree required; Bachelors degree preferredMinimum of 3 years of administrative experience; school or special education experience preferredKnowledge of Massachusetts special education regulations and timelines preferredExperience with IEP software and student information systems preferredStrong technology skills, including proficiency in Microsoft Office and Google WorkspaceExcellent organizational, communication, and interpersonal skillsAbility to manage multiple deadlines and maintain strict confidentialityAuthority: Reports to the Director of Student Services or DesigneeCompensation: FLSA Non-Exempt (Hourly)Work Year: 12 Month PositionProfessional Responsibilities (Essential Job Functions): Coordinate and schedule special education Team meetings, annual reviews, reevaluations, and initial evaluations across PreK6 programsPrepare and distribute meeting notices, consent forms, N1 forms, IEP documents, and evaluation reportsMonitor and track required timelines to ensure compliance with Massachusetts special education regulations and federal lawMaintain accurate, secure, and confidential student records and filesEnter and update student information in special education and student information systemsServe as a point of contact for families, staff, and outside providers regarding the special education processCoordinate interpreter and translation services as neededSupport the Director of Student Services with departmental communications, data tracking, order supplies, process purchase orders, and other administrative dutiesAssist with documentation related to out-of-district placements, circuit breaker, transportation, and specialized servicesCoordinate and execute logistics for Kindergarten Screening, including scheduling and resource allocationTrack and enter attendance into district software to record attendance for the Special Education central office department.Preferred Qualifications: Experience working in a public school special education officeFamiliarity with DESE compliance requirements, N1 forms, IEP timelines, SIMS, and EPIMSExperience coordinating multiple calendars and managing high-volume workflowsPhysical Working Conditions: Frequently required to sit, stoop, kneel, crouch.Ability to lift and move special education documents and files as needed.Ability to use computers, special education management systems, and district technology.Terms of Employment: Position Type: 12-monthHours: 8 hours/daySalary: $21.54/hour (Step 1) - $26.83 (Step 3) *Salary commensurate with experienceTo Apply: Via School Spring orPlease submit: Letter of interestResumeThree professional references