Job Description
JOB DESCRIPTION Job Title Specialist, Attendance Evaluation Type Paraprofessional Department PEIMS Pay Grade P6 (212) FLSA Non-Exempt Date Revised May 2026 Supervisor Director of PEIMS & Data Quality BASIC FUNCTION & RESPONSIBILITY: Under the supervision of the Director of PEIMS & Data Quality, the attendance specialist leads technical assistance and oversight for campus personnel regarding student attendance accounting procedures. The position serves to protect district funding, reporting accuracy, and audit readiness by managing the lifecycle of campus and district student attendance records in accordance with Texas State Library and Archives Commission (TSLAC) Local Schedule SD and the TEA Student Attendance Accounting Handbook, ensuring that all physical and digital documentation are accurately maintained, securely archived, and readily available. QUALIFICATIONS: Education/Certification: High school diploma or GED TASBO certification preferred Special Knowledge/Skills/Abilities: Strong knowledge of the Skyward Student SMS 2.0. Strong knowledge of the Texas Student Attendance Accounting Handbook and attendance rules tied to funding, eligibility, documentation, and audit requirements. Strong knowledge of Texas Education Data Standards and PEIMS business rules related to student attendance. Knowledge of six-week attendance reporting timelines and year-end PEIMS Summer Submission attendance reconciliation. Knowledge of attendance event coding, calendars, membership and eligibility concepts, withdrawal timing, and missed school day documentation. Ability to analyze large-scale data to identify underlying trends and root causes; translate findings into clear procedural documentation and train campus PEIMS staff. Ability to communicate clearly with attendance clerks, registrars, assistant principals, principals, counselors, PEIMS staff, and special program staff. Ability to maintain confidentiality and handle student information with accuracy and professionalism. Skill in communicating effectively, both verbally and in writing. Skill in preparing and maintaining accurate records and reports with established deadlines Ability to work collaboratively with staff, parents, and district employees. Ability to prioritize and organize work responsibilities. Experience: Minimum of three (3) years of Texas public school experience in attendance, registrar, PEIMS, or student information systems required Demonstrated experience with student attendance accounting, data analysis, and attendance support Experience utilizing student information systems like Skyward Student CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description. Main Responsibilities & Duties: Assist in the development and implementation of student attendance accounting processes for the district aligned to the TEA Student Attendance Accounting Handbook and Texas Education Data Standards. Coordinate the record retention process for all campus and district student attendance records per TSLAC retention schedules. Supports preparing, promoting, and validating data for the TSDS PEIMS Attendance and PEIMS Summer submissions. Monitor daily, six-week, and year-end attendance data to improve accuracy before state reporting deadlines. Assist with district/campus meetings, training, workshops, and onboarding staff regarding student attendance accounting. Train campus attendance clerks on attendance accounting procedures, documentation requirements, and district procedures. Build district tools, checklists, templates, and communication pieces that help campuses review attendance consistently. Provide Skyward Student support in the area of student attendance accounting configuration, attendance data entry, and generating attendance reports. Performs attendance data entry for the district’s DAEP, 18+, and homebound programs. Generate campus and district six-weeks reports student attendance in compliance with the Student Attendance Accounting Handbook. Assist in reviewing various special program coding to ens