Job Description
POSITION OVERVIEW Billee manages utility vendor payments, invoice reconciliation, and funding workflows for a growing portfolio of multifamily apartment communities. As our client base has scaled, the financial control work at the center of that operation — reconciling funding requests, processing high-volume invoices, moving money accurately — has outgrown our current team capacity. The UVM Senior Accountant is the financial control point between what vendors bill, what clients fund, and what actually gets paid. Day-to-day, that means owning FR-level reconciliations (7Layer, double-pull detection, Entrata payment verification), creating precisely formatted CSV disbursement files, processing invoices across 20+ properties simultaneously, and running a real-time past-due tracker that keeps utility accounts out of shutoff risk. This is high-volume, detail-critical work with direct financial and client consequences. This role is built for someone who thrives in a spreadsheet-heavy environment, finds satisfaction in tracing a discrepancy all the way back to its source, and understands that accuracy in utility accounting isn’t just operational — it’s what keeps clients’ properties running. If you enjoy owning a function end-to-end and building the documentation and systems that make a team more resilient, this is that opportunity. WHO WE ARE Billee Technologies Inc. is a Dallas-based SaaS startup revolutionizing utility billing for multifamily apartment communities. Our intuitive, cloud-based platform streamlines operations, eliminates inefficiencies, and increases NOI for property owners and operators. At Billee, we are more than just a technology company. We are a team of innovators and problem solvers. Led by seasoned product and technology practitioners, we challenge traditional providers by offering smarter, more efficient solutions for this overlooked pocket in multifamily proptech. Our core values define how we work and what we stand for: Win Together — We believe in collaboration and collective success. When one of us wins, we all win. Lead with Integrity — We hold ourselves accountable, operate with transparency, and always do what we say we’ll do. Relentless Determination — We tackle challenges head-on, with persistence and decisive action. Bold Voices — We encourage open dialogue and foster a culture where every voice matters. Stay Curious — We are lifelong learners, always seeking new ways to innovate, improve, and grow. CORE RESPONSIBILITIES Reconciliation & Financial Controls You own the full FR-level reconciliation cycle — 7Layer final reconciliation, duplicate and double-pull detection, and Entrata payment summary verification. When discrepancies arise, you investigate from source document to ledger entry and determine whether the cause is a data entry error, a system issue, or actual financial exposure. Reconciliation files are maintained as living, audit-ready documents at all times. Confirmed double-pulls, overpayments, or unmatched funding requests are escalated immediately. This function is the financial safety net for the entire UVM operation. Funding Request (FR) CSV Creation & Money Movement Every approved funding request requires a precisely formatted CSV disbursement file before a dollar moves. You create those files, cross-referencing FR line items against vendor invoices and Entrata payment records to confirm amounts before submission. You maintain a running log of every FR from approval through disbursement confirmation and resolve discrepancies between approved FR amounts and actual vendor invoices before files are submitted. An error here has direct financial consequences — this work demands the same precision every time. Invoice Processing You receive, code, and enter utility and vendor invoices across the full client portfolio in Entrata. That means monitoring the UVM shared inbox so nothing ages past acceptable thresholds, maintaining accuracy standards with self-audit checks on batches before submission, and coordinating with UVM Coordinators on vendor account discrepancies that affect invoice validity — tax ID mismatches, account number issues, and similar flags that need resolution before an invoice can post. Past-Due Account Management You maintain a real-time tracker of all past-due utility accounts across the portfolio. You proactively identify accounts approaching shutoff risk and trigger escalation per defined protocols — coordinating with the client-side PM contact and Billee accounting to ensure funding is requested and applied before delinquency worsens. You produce a weekly past-due summary report for operations leadership. This function protects both clients’ properties and Billee’s relationship