Job Description
Position Information Department: Administration-Accounting/Finance Reports To: Accounting Director Supervises: Accounting Assistant and volunteers Level of Responsibility: Staff Collaborates Closely With: The Human Resources department, the other members of the Accounting and Payroll team as well as the various departmental Ministry and Administrative Support groups. Helps Lead and Shepherd Following Roles: The Accounting Assistant and Welcome Desk or Accounting Volunteers Summary of Position The Staff Accountant role helps strengthen church ministries by providing accurate, timely financial information through consistent accounting policies and practices. This enables ministry leaders to make sound financial decisions for their respective areas and the church as a whole. Additionally, the role involves collaborating with other staff to ensure vendors are paid promptly and expenses are managed effectively, so that the church practices good stewardship of the congregation's donations. These practices ensure the smooth and accurate payment of purchases and services, contributing to the efficient financial management of the church. Essential Functions Administer the SAP Concur program to manage invoices, expense reimbursements, and church credit cards as well as to train and assist its users. Process payments to vendors (by check, ACH, or church credit card) and reimbursements to staff promptly and accurately, ensuring smooth financial transactions and maintaining trust in the church's financial operations. Prepare and distribute monthly financial reports comparing actual results to budgeted figures for each ministry area or department, providing them with the information needed to track expenditures and make prudent financial decisions throughout the year. Perform all financial close duties at month-end and year-end, including thorough reconciliations within the accounting system, to uphold data integrity and internal controls, and provide necessary support for the external audit. Provide back up support to the Payroll coordinator and ensure all payroll related transactions are accurately booked to the accounting system. Other Key Responsibilities Participate in Christ Church staff life by attending all-staff meetings, church sponsored events, worship, training events and contributing to a culture of collaboration and encouragement. Support church-wide initiatives and special events – assist with Christmas, Easter, Mother’s Day services, outreach and mission events by serving in flexible roles beyond primary ministry responsibilities. Engage in ongoing personal and professional development through training, reading, coaching or mentoring, in order to grow as a leader and servant of Christ. Collaborate across ministries to ensure alignment, share resources, and strengthen unity on our staff teams. Demonstrate and model Christ Church’s core values in daily work, relationships and service to others. Maintain a posture of flexibility by assisting with projects or assignments outside the immediate scope of the role when needed. Contribute to a culture of grace, care and prayer by being available to support, encourage and pray with staff and volunteers and congregants as appropriate. Train new users on SAP Concur, assist current users with questions and issues, and maintain the database of users, vendors, and accounting codes to ensure accurate and efficient financial operations. Review the accuracy of all amounts due to vendors and expense reimbursements ensuring proper approvals and recording within the church’s financial systems. Oversee the twice-monthly vendor payment processing, verifying the accuracy of all amounts and ensuring proper approvals and recording within the church’s financial systems. Oversee the process for recording bank account debits for vendor services, ensuring each transaction matches approved invoices and is coded to the correct account in the church’s general ledger. Review and approval of all church credit card activity to ensure all expenditures are accurately reported and accounted for in financial records. Prepare bi-weekly payroll-related journal entries and reconciliations. Provide back up for the Payroll coordinator as needed while on vacation or during year end benefits open enrollment period. Maintain compliance with state reporting and prepare sales tax filing requirements. Maintain list of Independent contractors and issue annual 1099 statements. Prepare analysis for special reports or projects as requested for Accounting Director or CFO. Review monthly budget to actual financial reports and listing of expenses to ensure expenses by department were booked accurately and ide