Summary The Staff Assistant position is located at the Portland VA Medical Center (PVAMC) in Research and Development (R&D). The position reports directly to the Administrative Officer/Administrative Director of R&D, but often works directly with the Research Associate Chief of Staff (ACOS) and Deputy ACOS along with Principal Investigators (PI's), Administrative Officers (AO's) and Office of Research & Development (ORD) human resources and leadership. Learn more about this agency This job is open to The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Duties THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-9. At the GS-7 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-9. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher level work, and availability of funds. Major duties and responsibilities include: Acquisition and inventorying of resource materials and equipment including telephones, computers, printers, fax machines, filing cabinets, desks, archive boxes, etc. Establishing and maintaining files of correspondence and other documents related to investigations, performance appraisals and competency folders. Oversight and facilitation of maintenance, service, repair, inventory, procurement, disposal and issue, and all projects associated with those functions. Mapping key distribution, tracking numbers of keys distributed, ordering new keys, and updating master key control map. Completing the move worksheet that identifies all equipment, furniture and office supplies needing to be moved, attending move committee meetings to negotiate move dates that best meets Research Service and employee needs. Scheduling large center meetings (i.e., All Staff Meetings or Strategic Planning); obtaining meeting space, preparing agendas, and typing minutes in appropriate format and in final form for signature. Ensuring security clearances and computer access prior to initiation of work. Coordinating the Without Compensation (WOC) program for Research Service. Coordination with multiple medical center services including, but not limited to, human resources, IT, and occupational/employee health. Creating, maintaining, and updating an active WOC employee list along with associated paperwork for biannual reports to Office of Research and Development (ORD headquarters). Providing back-up support for the Research Service web site management function. Primary backup for timekeeping purposes. Providing support and managing program level travel administration and meeting coordination which includes conducting cost estimates for meeting locations, preparing forms and packets for approvals, working with project management and travelers on hotel, meeting room, travel arrangements. Performing other duties as assigned. Work Schedule: Monday-Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Requirements Conditions of employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work requires no special physical demands. It may involve some walking, standing, bending, or carrying of light items. The work is performed in an office or similar setting requiring normal safety precautions against everyday risks or discomforts. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (