Job Description
Job Summary:Provides administrative staffing, scheduling and payroll support to department under general guidance and supervision of the department administrators.Essential Responsibilities:Coordinates department/unit to include:daily staffing needs, making reassignments, calling replacement personnel, and canceling personnel according to established procedures.Computes and recaps hours worked on assigned timecards.Resolves discrepancies or problems by referring to master schedules or appropriate supervisor.Works closely with the Staffing Office to resolve variances in the Master Schedule.Recharges hours from one cost center to another.Responds to questions from employees regarding timecard computations; payroll deductions and paycheck discrepancies, or refers person to appropriate department for assistance.Completes payroll adjustment form indicating payroll error on employees paycheck and forwards to appropriate supervisor for approval.Types and adjusts weekly and monthly staffing schedule and documents all changes at time of occurrence.Gathers data and prepares routine reports, as requested by Supervisor; may prepare statistical reports for area.Assists in maintaining attendance records for all unit personnel, recording tardiness, sick leave, vacation, leaves of absence, overtime, etc.Forwards timecards and transmittal to payroll for processing; receives and distributes paychecks and new timecards upon receipt.Answers incoming telephone calls for office, answers routine inquiries regarding staffing procedures, refers other calls to supervisors.Maintains and monitors file on licenses/renewals for all licensed personnel.Notifies personnel of impending license expiration and follows up on late receipts of renewals.Files a variety of documents including memorandums, letters, and personnel transaction forms.Performs related duties, as assigned.Must be available to work Variable shifts depending on the needs of the Department.Basic Qualifications:Experience N/A.Education High School Diploma or General Education Development (GED) required.License, Certification, Registration N/A Additional Requirements:Administrative and organizational skills such as scheduling, payroll, and report preparation required.Typing skills:25 words per minute.Experience in Customer Service.Experience with Multitasking.Experience with courtesy in dealing with irate customers.Working knowledge of basic computer skills required.Knowledge of medical terminology.Must be able to work in a Labor-Management Partnership environment.Preferred Qualifications:Word processing skills:55 WPM preferred.Notes:This is an on call position, days and hours may vary.PrimaryLocation :California,Woodland Hills,Woodland Hills Medical Center HoursPerWeek :1 Shift :Day Workdays :Sun, Mon, Tue, Wed, Thu, Fri, Sat WorkingHoursStart :03:30 AM WorkingHoursEnd :02:00 PM Job Schedule :Call-in/On-Call Job Type :Standard Employee Status :Regular Employee Group/Union Affiliation :B01 SEIU Local 399 Job Level :Individual Contributor Job Category :Administrative & Support Services Department :Woodland Hills Med Center - Admin Supp-Nursing Staff Ofc - 0801 Travel :No Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces.Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance.Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.Job duties with at least occasional or possible access to:(1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances reg