Job Description
Title: Student Life Administrative Assistant Department/Location : Upper School, St. Louis Campus Position Type : Full-time, 39-week Summary Principia is looking for a Student Life Administrative Assistant. In this role, you will greet students, parents, and visitors, manage attendance, ensure adherence to school guidelines, and handle lost and found. Reporting to the Upper School Principal, you will play a critical role in assisting with the daily needs of student life. Who We Are At our award-winning pre-K–12 school in St. Louis, Missouri, and top-ranked Principia College in Elsah, Illinois, Principia faculty and staff make up a close-knit community of educators, coaches, and professionals taking a distinct approach to education—blending academic excellence with Christian Science-based character education. Principia’s team of over 500 employees supports not only Principia School and Principia College, but also a worldwide network of Alumni & Friends. At Principia School, our core value is LOVE. Love and its attributes underpin our foundational beliefs as well as our educational approach. We focus on developing the whole child—intellectually, physically, mentally, socially, and spiritually, preparing students for the next steps in life. We foster a challenging yet supportive environment where character unfolds naturally, and talent is cultivated through boundless opportunities. Character education plays an essential role in every aspect of the student experience, and classroom work is augmented by character trips, leadership development, and real-world, hands-on, project-based learning. Principia employees are part of an engaging academic community preparing students to be tomorrow’s leaders, thinkers, and changemakers. We strive to create a collaborative and inclusive environment where everyone feels they belong and are valued. Primary Responsibilities Presides over the attendance system, maintains accurate attendance records, and manages policies to ensure compliance and accuracy; communicates attendance information that impacts faculty, such as early release and field trips; tracks and reports infringements of school guidelines, and shares attendance reports with the Principal Manages the student cell phone process by overseeing morning collection in accordance with school policy, maintaining a secure and organized tracking system throughout the day, monitoring compliance and addressing missing submissions, and coordinating an efficient return at dismissal Coordinates information exchange within the school and student body, including student schedule updates, digital and bulletin announcement boards, and School Portal messages Serves as a receptionist in an active Upper School environment, greeting and directing students and visitors, and registering guests with Raptor’s Visitor Management System Maintains appropriate order and decorum in the Upper School lobby and adjacent areas, as well as student-facing rooms, such as the Senior Room and the Student Work Room Manages lost and found items Student Employment Program: trains student-job supervisors on the student-employment process; guides students in finding job placement; facilitates legal documents related to the employment process; collaborates with HR Student Driver Program: collaborates with Home Department regarding policy for student driver approval; maintains record of approved drivers; consults with Principal as needed. Supervises and interacts with students and monitors student dress regulations Supports student social activities as planned by the Grade Level Guardians (GLGs), Heads of Houses, and student clubs Serves as the first point of contact for student health needs by assessing concerns and directing students to the appropriate care provider, including the Christian Science Nurse or School Medical Nurse Works closely with other administrative team members on projects and assists in the planning and scheduling of key events such as Family Weekend, Back to School Night, Cum Laude, Awards, and Graduation Ceremonies, which may include collaboration with Sage Dining, Principia Parents’ Association (PPA), Upper School Academic office, and Head of School office Distributes locker assignments and manages end-of-year locker cleanout Core Competencies Continuous Learning & Expertise: Demonstrates mastery in your area of responsibility and seeks opportunities for professional growth and development. Accountability & Results Orientation: Manages time and priorities effectively, meets commitments, and consistently delivers high-quality outcomes. Problem Solving