Job Description
BASIC FUNCTION: Under the direction of an assigned supervisor, perform a variety of clerical duties involved in the collection, review, manipulation and reporting of student information and other required data; utilize a computer to input data, create queries and produce a variety of mandated and requested computerized records and reports. REPRESENTATIVE DUTIES ESSENTIAL DUTIES Perform a variety of clerical duties involved in the collection, review, manipulation and reporting of student information including attendance, academics, testing, discipline, health records and other required data; file, maintain and update student records and cumulative folders Utilize a computer and assigned software to input data, create queries, and produce a variety of mandated and requested computerized lists, records and reports; update information and maintain a variety of automated records and files; assure accountability for a variety of assigned information; verify and assure accuracy and integrity of computerized data and reports Research, compile and verify a variety of data and information; merge a variety of data and computerized documents as needed; compute statistical information for various federal, State and District reports as necessary; purge and clean files as directed Serve as a resource to District staff and outside school districts concerning student records and files; respond to inquiries and provide information concerning related practices, applications, requirements, standards and procedures; provide copies of students records and information including unofficial/official copies of transcripts, schedules, report cards and other data according to established procedures Maintain appropriate and accurate documentation for compliance with Individual Education Program (IEP) laws as assigned by the position; update and maintain data in designated special education information system and other programs; assure proper coding for MediCal billing; utilize data to assist in establishing and preparing class lists, program calendars, information booklets, master lists/logs and other related materials; audit information received from school sites for special education funding purposes; add incoming student referrals into the system; tag student's disabilities, handicapping condition or grade as needed Perform a variety of administrative support duties in support of assigned office; receive telephone calls, greet visitors and provide information and assistance to students, parents, staff and the public; assist students and parents in completing forms; issue admit slips as needed Prepare reports for distribution; submit reports to appropriate agency or personnel according to established time lines Coordinate the student scheduling process to meet the needs of students, staff and parents as assigned by the position; assist an administrator with building the Master Schedule and making various adjustments to teacher assignments and room assignments Prepare and distribute materials for teachers as assigned by the position; create and distribute weekly attendance reports; create and distribute progress reports and report cards Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software OTHER DUTIES: Perform related duties as assigned KNOWLEDGE OF Principles, methods and procedures of operating computers and peripheral equipment Data control procedures and data entry operations Principles and practices of data collection and processing Record-keeping and report preparation techniques Policies and objectives of assigned programs and activities Methods of collecting and organizing data and information Scheduling requirements for mandated reports Technical aspects of field of specialty Modern office practices, procedures and equipment Correct English usage, grammar, spelling, punctuation and vocabulary Interpersonal skills using tact, patience and courtesy Oral and written communication skills Basic math ABILITY TO Perform a variety of duties involved in the collection, review, manipulation and reporting of student information Utilize a computer to input data, create queries and produce a variety of mandated and requested computerized records and reports Operate computers and peripheral equipment properly and efficiently Review and verify input and output data to assure accuracy and efficiency Assemble and prepare data for records and reports Compile data in a timely and efficient manner and prepare reports Establish and maintain files and records Keyboard or input data at an acceptable rate of speed Establish and maintain cooperative and effective working relationships with other