Job Description
Description Position Description JOB TITLE: Technical Proposal Writer/Proposal Specialist EMPLOYMENT STATUS: Regular WORK STATUS: Full Time FLSA STATUS: Exempt OCCUPATIONAL GROUP: Administrative REPORTS TO: Proposal Manager DIRECTLY SUPERVISES: None Position Purpose: The Technical Proposal Writer/Proposal Specialist supports ATC federal business development, capture, and proposal efforts by planning, coordinating, writing, editing, formatting, and producing compliant, compelling responses to government requests for proposals, requests for information, sources sought notices, capability statements, white papers, and related proposal deliverables. This position works with proposal managers, capture managers, subject matter experts, and operations leaders to develop proposal content that is responsive to solicitation instructions, evaluation criteria, Federal Acquisition Regulation (FAR) requirements, and ATC policies and procedures. The position supports Shipley or equivalent proposal activities, including kickoff preparation, compliance matrices, annotated outlines, storyboards, color team reviews, comment adjudication, and final production. The position requires strong proposal writing and coordination skills, practical knowledge of federal proposal management processes, and the ability to perform desktop publishing and document production for assigned materials without relying on a separate production specialist. Responsible for ensuring that assigned documents are compliant, clear, concise, grammatically correct, visually consistent, and submission-ready. Essential Functions of the Position: The requirements listed below are representative of the knowledge, skills, and/or ability required for a Technical Proposal Writer/Proposal Specialist. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. . Analyze federal solicitations, amendments, instructions, evaluation criteria, statements of work (SOW), performance work statements (PWS), statements of objectives (SOO), contract data requirements lists (CDRLs), and data item descriptions (DIDs) to support compliant proposal development. Develop and maintain proposal compliance matrices, annotated outlines, response templates, writing assignments, action item trackers, and proposal schedules under managerial guidance. Write, edit, and tailor technical, management, staffing, past performance, transition, capability, and corporate experience content for federal proposal responses. Coordinate inputs from subject matter experts and management, conduct interviews as needed, identify gaps or inconsistencies, and convert technical information into clear, persuasive, evaluator-focused proposal narrative. Apply Shipley or equivalent proposal process practices, including proposal kickoff support, solution and win theme alignment, pink/red/gold or other color team reviews, comment adjudication, and final quality checks. Ensure proposal sections are responsive to solicitation requirements, evaluation factors, page limits, formatting instructions, win themes, and ATC managerial guidance. Perform desktop publishing for assigned written materials, including Microsoft Word template use, styles, headers and footers, tables, figures, graphics placement, captions, cross-references, tables of contents, bookmarks, hyperlinks, PDF checks, and final formatting cleanup. Perform quality control of proposal documents for compliance, clarity, concision, grammar, organization, consistency, formatting, and production readiness. Maintain reusable proposal content, boilerplate language, resumes, project descriptions, past performance references, and proposal library materials in coordination with management. Support version control, file naming, document workflow, review package preparation, and final submission readiness activities. Perform other duties and assignments as assigned. EOE/M/F/Vet/Disabled. Requirements: Education and/or Experience : The following are the requisite education and/or experience required to qualify for the position as a Technical Proposal Writer/Proposal Specialist. Experience may substitute for education and experience on a two- for-one yearly basis. Bachelor's degree in English, Business, Communications, Technical Writing, Journalism, Public Administration, or other closely related field and a minimum of 4 years of proposal writing, proposal coordination, technical writing, or related experience in a corporate or government contracting environment, including direct support of federal proposals. OR A minimum of 6 years of relevant proposal writi