Job Description
JOB Title: UH Administrative Assistant for Basketball Operations (Women)Position Number: 0079285THiring Unit: UHM AthleticsLocation: Women's BasketballDate Posted: May 6, 2026Closing Date: May 21, 2026Full Time/Part Time: Full TimeTemporary/Permanent: TemporaryDuties and Responsibilities: *Provides administrative and operational support of the women’s basketball program; manages the program budget, promotes the program and day-to-day administrative operations, communicates with both internal and external constituencies, schedules facilities.*Travels with team, provides transport, plans and coordinates all aspects of travel; develops travel itineraries, transportation and hotel arrangements, meals, coordinates practice sites and times, serves as facilitator to the UH Athletics Compliance Office to meet NCAA rules and regulations or any issues that may arise, and ensures travel reports are done accurately and timely.*Secures facility needs for practice times and collaborates with visiting teams to coordinate scheduling of practice times and assists with game day needs.*Organizes all aspects of official and unofficial prospect recruiting visits and on-campus contacts. *Designs, develops, and implements a strategic marketing plan and materials to market and promote the program, ensuring compliance with the team’s goals and objectives.*Develops and implements a correspondence plan and corresponds with prospects as allowed per NCAA.*Maintains and updates the basketball team’s social media platforms. *Maintains recruitment database on prospective players to generate reports, analyze recruitment efforts, and respond to the coaching staff’s technical questions.*Provides leadership and training for program staff use of compliance software.*Manages the basketball program’s budget, ensuring that all expenses are within rules and regulations of the University of Hawai‘i, UH Foundation, and the NCAA.*Prepares and reviews all fiscal related documents in compliance with applicable laws, UH, UH Foundation and NCAA policies and procedures, rules and regulations.*Coordinates all film exchanges.*Serves as facilitator on behalf of basketball operations to internal athletics stakeholders.*Acts on behalf of coaches in immediately addressing issues and concerns with the student-athletes, administrators and other staff members.*Collects and analyzes information on the team’s academic performance and progress and prepares administrative reports to advise coaches of potential or actual problems in meeting UH and/or NCAA rules and regulations; works with the coaches and team players in resolving these problems.*Participates in promotional and public relation activities.*Develops and maintains effective contacts internally and externally.*Maintains database of program’s student-athletes. *Develops and maintains a master calendar for the basketball program (i.e. practices, games, alumni games, camps, community service activities, fundraising activities, rallies, etc…).*Serves as liaison with the booster club and be responsible for achieving annual program fund-raising goals.*Assists and participates in practices and intercollegiate competitions; teaches necessary skills from the basic fundamentals to the techniques and strategies of team play.*Promotes and fosters a positive team environment, appropriate behavior, and sportsmanship by team members. Responsible for the conduct of team members both on and off the court.*Promotes and maintains an environment where the physical, mental, social and academic well-being of all student-athletes are a priority.*Works outside normally scheduled work hours including days, nights, weekends and /or holidays hours as directed.*Performs the duties of a Campus Security Authority as defined by University policy and federal law with regards to the Clery Act.*Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.*Demonstrates a positive, professional working attitude and maintains a collaborative working relationship with the coaching staff, team members, support staff, administrators in the UH Athletic Department and other individuals associated with the program.*Maintains collaborative working relationships with administrators and coaches in the department, other college offices, and appropriate relationships with members of the media, donors, and other individuals interested in the Athletics Department. Knows, recognizes, and complies with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if there is reasonable cause to believe violations, whether by employees or students, have occurred or will occur. Other