Job Description
We are looking for a highly organized, detail-oriented individual to support youth-focused program operations in Albany, New York. This contract opportunity with the potential for a permanent role is ideal for someone who can balance administrative coordination, staff support, community engagement, and program oversight in a fast-paced environment. The person in this role will help drive high-quality services for children and families while maintaining strong operational standards, clear communication, and dependable documentation. Responsibilities Oversee administrative and operational activities for youth programs, helping ensure daily services run smoothly across onsite and offsite locations. Coordinate schedules, meetings, conference calls, and program calendars while supporting leadership with timely updates and follow-through on key initiatives. Track program records, evaluations, registrations, and documentation to maintain accurate files and support reporting needs. Assist with budget-related administration, purchasing, payroll submission, and supply coordination to keep programs properly resourced. Support onboarding, training logistics, and ongoing supervision processes for program staff throughout the year. Build positive relationships with families, community partners, and stakeholders to strengthen participation, retention, and outreach efforts. Help organize special events, open houses, weekend activities, and family engagement opportunities that enhance the overall program experience. Maintain compliance materials, licensing records, staff certifications, and other required documentation to support audits and regulatory reviews. Partner with facilities and internal teams to promote safe, clean, and secure environments for children, families, staff, and visitors. Update program communications, including website or social media content, to keep families informed about services, schedules, and events. Demonstrated experience in administrative support, program coordination, or office operations within a fast-paced environment. Strong calendar management skills with the ability to organize meetings, priorities, and multiple deadlines effectively. Experience maintaining detailed records, reports, and confidential files with a high level of accuracy. Ability to communicate professionally with families, staff, community partners, and leadership. Background supporting community outreach, community events, or engagement activities is preferred. Comfortable handling payroll-related submissions, supply ordering, and general operational coordination. Knowledge of compliance-driven documentation practices, including licensing or certification tracking, is an advantage. Proficiency with standard office technology, web updates, and social media communication tools. TalentMatch ® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.